Senior Office Administrator

Are You up for an exciting new opportunity to reshape your tomorrow and challenge the conventional?

Join us at Habit Factory as Senior Office Administrator based at our office in Birmingham, the right person will become pivotal to our growth plans on this very exciting journey.  

Habit Factory ( develop, manufacture and sell premium quality tobacco free nicotine pouches. Our drive is about challenging the conventional and the predictable, to support legal age consumers in their smoke free and vape free future. We always go our own way and we do it without hesitation by always putting the consumer experience first.

In this role, you will work within a unique, fast-paced and innovative team, made up of energetic and hardworking professionals, within a rapidly expanding and highly successful evolving business.  You’ll be comfortable working at pace as well as under pressure, and will pick up the responsibility for supporting the wider Commercial Team with a wide range of administrative-related tasks from day 1.   

What you’ll be doing:

  • Provide support to senior management, preparation of reports, including marketing, software requirements, travel, etc.
  • Collaborate and oversee the relationship with our accounting partner to ensure accurate and timely financial reporting.
  • Assist with regular updates to the company’s CRM system, ensuring that the inputs from the team are up to date and accurate.
  • Support in the preparation of regular (monthly and quarterly) Sales reports.
  • Organize and schedule meetings, conferences, and events for the Commercial Department.
  • Maintain records, documents, and files related to commercial projects and the general running of the business.
  • Handle general administrative tasks to ensure smooth departmental operations.
  • Dealing with customer enquiries by phone, email or face to face in an effective, efficient and professional manner.

Our ideal candidate:

  • A good understanding of business and office structures, processes and procedures, ideally with a relevant degree or qualification.
  • Proven experience in a similar role, bringing best practice and clarity to how the general administrational structure of the business could work.
  • Experience in Business Administrator or in a similar administrative role, preferably in the Commercial department.
  • Solid understanding of Xero accounting software (although training can be supplied), with proficiency in MS Office programs  (MS Excel and MS PowerPoint).
  • Ability to work collaboratively across multiple departments, including with our head office in Sweden.
  • Excellent face to face capabilities, with strong organisational skills, able to multi-task and work under pressure.

What we offer:

  • Excellent working conditions that promote a strong ‘work-life-balance’.
  • A competitive basic salary (subject to experience).
  • Other benefits that come with the role include, free parking, lunch allowance and gym membership.

If you believe that you’re ready to take your next career challenge and are looking for a company that you can help pioneer, we’d love to hear from you. In the first instance, please apply for the position in the form below.

Job Category: Administration
Job Type: Full Time
Job Location: Birmingham
Country: United Kingdom

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